340. Mail Ballots and/or Electronic Ballots (Am 12 May 2004)
Election by Mail Ballot and/or Electronic Ballot. Election by mail or electronic ballot in Divisions of the Academic Senate shall be conducted as follows: (Am 12 May 2004)
Notice of Election. At least forty calendar days or any other period specified in the divisional bylaws, prior to any such election, the appropriate Secretary shall mail or provide electronically to each voting member of the agency concerned a notice of the election. (Am 12 May 2004)
Nominations. Nominating petitions shall be filed with the appropriate Secretary within fourteen calendar days, or any other period specified in the divisional bylaws, following the mailing or electronic distribution of the Notice of Election. Willingness to serve must be certified by each nominee. (Am 12 May 2004)
Choice of Ballot method. Unless limited by divisional bylaws, divisions may conduct elections using mail ballots, electronic voting, or both methods in a single election. (En 12 May 2004)
For mail ballots, at least fourteen calendar days before the date before the date of election, the appropriate secretary shall mail to each voter a ballot listing alphabetically the names of all persons nominated and including a notification that all ballots must be returned to the Secretary no later than the date of election. Each voter shall receive a plain envelope in which to enclose a marked ballot, and a further envelope addressed to the appropriate Secretary to be used for the return of the sealed ballot. The envelope addressed to the Secretary shall provide a space for the signature of the voter. Ballots lacking this validating signature shall be deemed void. (Am 12 May 2004)
For electronic voting, the appropriate division shall use a system which verifies each voter's identity and which maintains security. Each voter shall be provided with an access to this system at least fourteen calendar days before the date of the election. The electronic voting system shall list alphabetically the names of all persons nominated and shall include a notification that all ballots must be cast no later than the date of election. (En 12 May 2004)
The appropriate Secretary shall deliver the ballots and the electronically received votes to the agency authorized to count the ballots. (Am 12 May 2004)
Number of Votes Required for Election. Each Division of the Academic Senate shall determine whether a majority or a plurality of the votes cast is required for election.
Certification. The appropriate Secretary, in certifying election results, shall give the tally of votes, including invalid ballots, to the appropriate legislative agency. (Am 12 May 2004)
Other Mail Ballots
Mail and/or electronic ballots on matters other than elections shall be conducted in accordance with Bylaw 95 (Am 16 Mar 71; Am 12 May 2004)